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Change Management Framework

Review

Change Management Framework
Client Dr Sulaiman Al Habib
Region Saudi Arabia
Sector Public Sector, Health and Not For Profit

The Challenge

Following the establishment of Cloud Solutions (CS) as an independent technology provider withinthe broader ecosystem of Dr Sulaiman Al Habib Medical Group (HMG), both organisations soughtto further strengthen how they collaborate to deliver high-quality digital solutions across thehealthcare network.

As the relationship evolved, there was an opportunity to review and enhance the operating modelthat governed how technology demand was defined, prioritised and delivered between HMG andCloud Solutions. This included ensuring that processes, governance structures and service frameworkswere fully aligned with the organisations’ shared ambition to deliver scalable, high-quality healthcaretechnology solutions.

The focus of the engagement was therefore to support HMG and Cloud Solutions in refining theirend-to-end collaboration model, ensuring clarity across demand management, solutiondevelopment and service delivery. By strengthening these foundations, the organisations aimed toenhance transparency, streamline information flow and support continued innovation across HMG’sdigital health ecosystem.

This work also provided an opportunity to establish a robust framework that could support futuretechnology initiatives and long-term collaboration between the two organisations.

Our Approach

Following an initial landscape diagnostic, it became clear there were three principal phases in the HMG and CS interface: the Demand Signal (what information HMG gave to CS, and how); the DemandReceipt (how CS reacted and acknowledged the Demand Signal); and the Demand Response (how CSdeveloped solutions in response to HMG’s needs). To address key challenges in each phase, we:

  • Interviewed key stakeholders across both HMG and CS
  • Completed an OEM to identify key areas for improvement
  • Reviewed and optimized workflows, identifying new roles and capabilities required accordingly
  • Defined a Master Service Agreement and Service Level Agreement underpinning the contractual responsibilities between the two companies
  • Outlined an implementation plan to transition to the to-be processes and ways of working

Key Outcomes

  • Provided prioritized list of recommendations and proposed implementation roadmap
  • Received sign-off on Master Service Agreement and Service Level Agreement
  • Designed and implemented a new information capture tool to optimize information flow between HMG and CS
  • Delivered and socialised new, streamlined workflows with key stakeholders
  • Provided walkthrough videos as communication tools to socialize changes and developments to broader stakeholders​
  • Defined pen portraits for new roles​
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